• Sales Administrative Assistant

    Job Locations US-CA-Livermore
    Job ID
    # of Openings
  • Overview

    At WAXIE, we are passionate about helping businesses achieve cleaner, healthier, greener, and safer facilities. Having exceptional administrative support staff is essential to reaching those goals. This "jack of all trades" position will be responsible for performing administrative assistance to our industry-leading management and sales team. 


    This position is full-time, Monday through Friday 8am - 5pm with the opportunity for overtime.  Weekends and holidays off.


    WAXIE offers benefits including medical/dental/401K and tuition reimbursement. 


    Essential Duties

    • Type correspondence, memos, proposals, bids, flyers, lists, forms, and special projects for the assigned Sanitary Maintenance Consultants. Prepare catalogs, literature, and other materials for mailing.
    • Update customer quotes.
    • Mail MSDS to customers.
    • Research and resolve customer problems accurately and efficiently.
    • Handle customer service calls and duties when Customer Service Department is overloaded and/or short-staffed.
    • Email customers updates, quotes, bids, etc.
    • Assist Sanitary Maintenance Consultants by phone and in person. Communicate regularly with consultants regarding customer pricing, problems or requests.
    • Create spreadsheets according to Sanitary Maintenance Consultant’s needs.
    • Act as a liaison with Sanitary Maintenance Consultants, Contract Services Department, Marketing, Purchasing, etc.
    • Process mailed and faxed purchase orders.
    • Continually enhance product and service knowledge.
    • Key sample tickets for Sanitary Maintenance Consultant’s demos.
    • Make sure orders go out with correct sell price and special costs.
    • Provide a high standard of efficiency, accuracy, and courtesy to all customers and WAXIE employees.
    • Assist in planning Annual Sales Banquet and bi-yearly Customer Appreciation Day.
    • Assist Sales Managers and Sales Support Manager with maintaining literature rack, library, and sample rooms.
    • Other duties as assigned.


    • Excellent customer service skills.
    • Strong written and verbal communication skills.
    • Ability to multi-task.
    • Proficient in Microsoft Word and Excel (PowerPoint a plus).
    • Previous AS400 (Aplus) experience preferred.
    • High School Diploma or equivalent.

    WAXIE Sanitary Supply is an EEO/AA/Disability/Vets Employer


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