Proposal Specialist

Job Locations US-CA-San Diego
Job ID
# of Openings


Are you an experienced proposal writer skilled in crafting responsive and persuasive bid and proposal submittals? 


Can you commit to a sales support position, efficiently reviewing contracts and responding to bids and RFPs?


Does a fast-paced environment with an outstanding culture appeal to you?


Do you desire a competitive salary with lucrative benefits and a focus on professional development?


Envoy Solutions is a diversified distribution company for janitorial supply, packaging solutions, foodservice disposables, and specialty products. Based in Glenview, IL, Envoy Solutions is the parent company of North American Corporation, WAXIE Sanitary Supply, Southeastern Paper Group, and NVISION. Operating as the nation's premier specialty distribution platform, Envoy Solutions works to make buildings cleaner, people safer and operations more productive, every day.


As the Envoy Solutions Proposal Specialist, you will be responsible for actively collaborating with various departments and key stakeholders to develop clear, compelling, and winning bid proposals. To do this effectively the Proposal Specialist needs to position Envoy companies favorably against their competitors by way of written communication.  You will play an integral role in the company and manage the entire proposal production process, ensuring timely responses.


Position Benefits

  • Competitive Salary
  • 401K - 50% match on the 1st 6%
  • Health, vision, and dental insurance
  • Tuition Reimbursement
  • 9 Paid holidays, 10 vacation days, and 6 sick days in your first year

Essential Duties

RFP/Bid Program Management

  • Primary resource for questions from/assistance to Branch Bid Team Leads, General Managers, Sales Managers, Sales Reps, and other stakeholders
  • Provide best practices for RFP response, including required information, structure, and overall responsiveness
  • Work closely with Distribution Center Bid Teams to ensure optimal resource utilization, efficiencies, and responses providing best chance for award
  • Collaborate with Pricing Team on all bid opportunities
  • Obtain executive level pricing review for significant dollar-value opportunities
  • Meet all proposal deadlines and work with Distribution Centers to remain current on all proposal deadlines and requirements
  • In conjunction with General Managers, responsible for designating and training local RFP/Bid contacts
  • Process improvement, training, and enhancements
    • Development of enhancements to proposal process and to how RFP metrics are captured and presented
    • Qvidian proposal management software: library maintenance, usage, and user training
    • SharePoint document collaboration software: library maintenance, usage, and user training
  • Primary curator of written data for bid responses
  • Responsible for maintaining bid resource new and existing user adoption
  • Contributing to development of language describing Envoy platform and legacy company capabilities


  • Attention to detail
  • Exceptional oral and written communications skills, including strong reading comprehension
  • Team-oriented skills with a demonstrated ability to collaborate, develop rapport, and build relationships with subject matter experts and other internal stakeholders
  • Strong analytical, problem solving, project management, and organizational skills
  • Proficiency in computer programs to include Word, Excel, PowerPoint, Adobe Acrobat
  • Familiarity with SharePoint highly desired
  • Experience with Qvidian or other proposal management software a plus
  • Ability to work as an individual or on a team, with the flexibility to work non-traditional hours when necessary in an often stressful, deadline-oriented environment 
  • Previous experience with contract review, proposals, or government bid process
  • Ability to exercise appropriate judgment and decision-making regarding proposal development, handling of classified or confidential information, and working with internal or external customers
  • Bachelor’s degree in business or related field or equivalent in work experience
  • Occasional travel required 
  • Other duties as assigned

Click "Apply for this job online" to complete our online application. In addition, please upload your cover letter and resume to be considered for the position.


This position offers a competitive starting salary and comprehensive benefits program. 


Envoy Solutions (and its subsidiaries) is an Equal Opportunity Employer.  This means that we consider all applicants for employment and employees eligible for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation and/or any other characteristic protected by law.  We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.




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